What are the different states in the Workspace?

The most commonly used states of a story review cycle are Open, Needs Approval, Approved, Published, and Rejected. You can move a story from one state to another from the story editor. The following set of permissions allows you to make the state changes: story-submit, story-approve, story-publish, story-reject, story-retract, and story-schedule.

Following are the state description:

• Open: Story is in Open state when you create it. Stories in any state can be changed to Open.
• Needs Approval: A story is in Needs Approval when you submit for review. A story can move to either Approved or Rejected from Needs Approval.
• Approved: Once reviewed a story is in Approved state. From Approved a story can be moved to either Published, Rejected, or Open.
• Published: A published story is available on the website. A published story can be moved back to Open. In that case the story is not available on the website. However, if you edit a story in published state, without Retracting, it moves back to Open as a new version. The older version, however, is still available on the website.
• Rejected: A story comes to Rejected state either from Needs Approval or Approved. To moved it back to Open, you can Redraft the story.
• Scheduled: A story can move from Approved to Scheduled when you set a time to publish. You can reschedule the publication or cancel the publication. Upon cancellation, the story moves back to Approved.